Vital Records Management

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Enabling organizations with a comprehensive, integrated VRM solution

Timely and accurate vital record management is a key focus of many state leaders across the country, but modernizing vital records management systems (VRMS) can be challenging—with long timelines and hefty budgets. GCOM’s turnkey Vital Records Management solution eliminates the roadblocks of traditional system development. Our SaaS solution delivers comprehensive, fully integrated VRM capabilities and the user-friendly digital experience residents expect.


GCOM Forecasting Budgeting and Planning

Enable cross-organization data sharing while maintaining data security.


A customized, repeatable framework to keep constituents safe and informed.


GCOM Business Analytics

Empower state and local leaders with the insights they need to combat the epidemic of addiction disorders.

GCOM Develops a New Digital Vital Records Management Solution for New York City’s Department of Health and Mental Hygiene

“New York City’s Bureau of Vital Statistics and GCOM’s partnership has led to improvements to how we operate and serve the City of New York,” said Gretchen Van Wye, Assistant Commissioner, Bureau of Vital Statistics at New York City Department of Health and Mental Hygiene. “With eVital, stakeholders who engage with BVS technology —hospital workers, funeral directors, BVS employees—have benefitted from a more efficient, more user-friendly system that is enabling us to provide seamless service to New Yorkers.”



Key Capabilities


  • Pre-configured solution available as a service
  • Modular solution supports flexible deployment & incremental modernization
  • Leading-edge secure paper tracking process
  • Integrated document management
  • Reduced project costs with domain specific accelerators and APIs
  • Highly efficient in unifying multi-siloed legacy and stand-alone systems
  • Sophisticated Security Features

    Include role-based access control, encryption, secure data transmission and nonrepudiation mechanisms using electronic authentication devices.

  • Advanced Audit Capabilities

    Audit for field-level data manipulation, search activities and more.

  • Configurable

    Highly configurable workflows, validation rules, forms, screens, correspondence, queues, user setup, reports and other functions.

  • Proven

    Proven performance for one of the largest and most complex VRMS systems in the U.S.


Comprehensive Solution

Covers reporting, registering, and managing vital events, amendments corrections, adoption, online order processing, financial reconciliation, canned reports, document management and interfaces.


Fully Integrated

For registering all vital events, including data analysis, and dissemination.


Connected Ecosystem

Connects hospitals, funeral homes, agency staff and citizens, seamlessly underpinned by an integrated VRMS database and document repository.


Integrated Point of Sale Solution

Supports all POS from online, to walk-in to kiosk and mail.


Pre-configured and Configurable Workflows

From processing birth certificates to death certificates, to amendments and corrections.

Vital Records Management Made Easy with Certify

Many vital records organizations struggle with a backlog of birth/death certificate issuance because of delays in certification. GCOM’s innovative certification solution allows medical providers and funeral directors to use their smart phones to securely certify events anytime, anywhere — dramatically reducing backlog.

With the ability to authenticate events using their mobile device, case workers, doctors, and medical examiners can quickly access and verify information.

GCOM Cyber Analytics
Minimize fraud related to birth and death information with strengthened authentication based on federated, verified identity

GCOM Machine Learning
Improve auditability with mobile, flexible and scalable biometric capabilities

Improve productivity and enhance user experience for clinicians and funeral home directors with Certify Mobile App’s facial recognition capability

GCOM Risk Analytics
Reduce backlog with reliable and timely certifications leading to better customer service

Why Certify?

Certify gives doctors and funeral directors the ability to certify birth/death cases remotely and securely – right from their smart phone. Proven, court-worthy and verifiable, our solution offers:

Quick Deployment

Up and running in six weeks

Deployment Flexibility

Works with any VRM system

Try Before You Buy

Free trial available